How we work

A simple, repeatable process: you know what we need, when you'll get your numbers, and how your information is protected.

Free Books Review. A 30-minute call plus a high-level look over your current books. No obligation.
Written, flat quote. A flat monthly fee, plus a one-time cleanup quote if your books are behind. No work starts until you approve it.
Secure access. You add us as a user in your accounting software and give view-only access to bank and card statements where it's available.
Setup or cleanup. We set up a chart of accounts that fits your business, including job or property tracking if you need it, and bring your books current.
First monthly close. You get your first full set of monthly financials.

Every month we:

Categorize all transactions and follow up on anything unclear
Reconcile every bank and credit card account to its statement
Review accounts payable, vendor bills and 1099 vendor information
Update job or property tracking where it applies
Deliver your profit & loss and balance sheet by the 15th of the following month, with a short note on what changed

If we need something from you to finish on time, we'll ask early with a short, specific list.

Accounting software: we work in QuickBooks Online, QuickBooks Desktop, Sage and Yardi Voyager. If you already use one of these, we work in your existing file or database.
Document sharing: we use the secure tools you already have, such as a shared Google Drive or OneDrive folder or your QuickBooks attachments, so you don't need to learn new software.
Your payroll provider: we work with your existing provider to make sure payroll is recorded correctly in your books.

We never ask for your bank passwords. We use statements, bank feeds and view-only access instead.
Our own login. In your accounting software we sign in with our own separate user login, never with your login, so you can remove our access at any time.
Multi-factor sign-in on every account we use for your work.
Least access needed. View-only wherever possible.
Confidential. Your financial information is used only to do your bookkeeping and is never shared without your permission.

Bookkeeping services only. Not a CPA firm.